General Policies, Resources, and Guidelines
Definitions / General Considerations
Sexual Harassment Policy
Confidentiality / HIPAA
Severe Weather Procedures
References for Preceptors and Students
Student Policies, Resources, and Guidelines
SCCP Pharmacy Course Numbers and Description
E*Value Instructions for Students
Rotation Hours Example
Student Evaluation of Preceptor and Site Example
Guidelines for Students
Preceptor Policies, Resources, and Guidelines
Letter to Preceptor
Education Site Policies
Sample Resume Format
E*Value Instructions for Preceptors
Preceptor Final Evaluation of Student Example
Guidelines for Preceptors
Required Assignments and Activities
Required E*Value Activities
Practice Objectives & Tasks
Required Topic Checklist
General Policies, Resources, and Guidelines
General Policies for Experiential Education
An Introductory Pharmacy Practice Experience (IPPE) is defined as a college coordinated practical experience
program with the following characteristics:
- IPPEs are conducted outside the classroom in a licensed community / institutional setting.
- An IPPE includes broad experience in all distributive and patient oriented practice tasks.
- An IPPE is supervised by a pharmacist preceptor usually on a 1:1 or 1:2 preceptor:student ratio, but may be greater.
- An IPPE is a component of the college curriculum for which academic credit is given utilizing a Pass/Fail grading system.
The IPPE Education portion of the SCCP College of Pharmacy's curriculum is scheduled for eight weeks.
Students spend four weeks completing the "SCCP 699 Introductory Pharmacy Practice Experience in
Community Pharmacy" course and four weeks completing the "SCCP 798 Introductory Pharmacy Practice
Experience in Institutional Pharmacy" course.
The fundamental goal of the experiential program is to provide a structured, practical, closely supervised
experience to assist the student in developing the professional judgment, technical skills, and clinical skills
necessary to enter the profession of pharmacy.
The goals of SCCP 699 Introductory Community Pharmacy Practice Experience are to expose the student to the
environment of community pharmacy, as well as to develop the student as a professional, improve student
communication skills, and recognize the importance of being part of a healthcare team.
IPPE rotations for the 2013 summer are held during three blocks in the summer prior to the next academic year.
Block 1 is held during May 13 – June 7, Block 2 is held during June 10 – July 5, and Block 3 is held during
July 8 – August 2. Each IPPE is worth 4 credit hours.
POLICIES PERTAINING TO THE GRADING PROCESS
A. Grades in the IPPE program (SCCP 699 & 798) will be assigned automatically by preceptor utilization of
the SCCP evaluation via E*Value on a Pass/Fail basis. This grade counts towards completed hours but not
B. All IPPE rotation requirements including: rotation hours, self assessments (mid-point and final), reflections,
My Folio (Student Introduction, CV or Education History, and all assignments), and preceptor/site evaluations
must be accessible via E*Value by the Experiential Education Department by the last day of rotation.
C. Grades will not be entered until all required assignments are complete and uploaded into E*Value. 6
D. Plagiarism is considered an Honor Code Violation. Preceptors report any instances of plagiarism to the
Experiential Coordinators. The Experiential Coordinator will refer the case to the Honor Council of the
student’s home campus for investigation. Potential sanctions may include failure of the rotation.
UNIVERSITY POLICY ON SEXUAL HARASSMENT
The specific policies regarding sexual harassment for students enrolled in the South Carolina College of
Pharmacy are defined in the individual academic bulletins for the students’ campus of enrollment, the
University of South Carolina-Columbia or the Medical University of South Carolina-Charleston. For students at
the USC campus, Carolina Community provides additional guidelines, including notification of student rights
under FERPA and other mandated notifications.
This Policy covers sexual harassment by and among all members of the University community -- including
faculty, staff, and students. The prohibited harassment may arise between employment supervisors and
subordinates, between instructors and students, between peers, or between any of the foregoing persons and
persons who do business with the University.
SCCP PROFESSIONALISM POLICY
The faculty of our College has approved curricular outcome competencies that each student is expected to
master. One of the most important is the demonstration of personal values and ethical principles in all
professional and social contexts. Most students come into our program with a well-developed value system that
is further refined as they grow through their college experience in general and their professional education. As
a result, there is little emphasis on disciplinary procedures. However, to minimize ambiguity with regard to
unprofessional and unacceptable behaviors, professionalism policies are presented here in some detail.
The foremost privilege and responsibility of the profession of pharmacy is to selflessly serve humanity, follow
state and federal rules and regulations with regards to the pharmacy profession, and to promote the public
health and welfare. Given such important privilege and responsibility, pharmacy students are expected to
present and conduct themselves in a manner commensurate with a health care professional.
Expected professional behavior includes but is not limited to the following:
1. Student attendance for rotations, lectures, laboratory sessions, and meetings is expected and students must
adhere to attendance policies enacted by the course syllabus. Students are expected to be punctual and to
remain present until the conclusion of the activity.
2. In all academic and professional settings, students are expected to be alert and prepared to handle all
assigned tasks and duties. When students are assigned to work with others, it is expected that the student will
participate and complete their responsibilities with regard to the project
3. In all academic, professional, and social settings, it is expected that students will be, courteous, respectful,
non-disruptive, and display positive demeanor.
4. The expression of criticism or issues, either in person, in writing (letter or email), or telephone will be done
in a non-threatening, non-abusive, and positive manner. Students should follow the SCCP Student Grievance
Policies in regards to individual or class issues.
5. In professional settings, students will always dress in accordance with the SCCP Dress Code.
6. In all academic, professional, and public settings, it is expected that students will display the highest level of
honesty and ethics. If a student suspects that another student has committed a form of academic dishonesty,
there is an obligation on the student to report the violation in accordance with the campus Honor Code.
7. A pharmacy student is required to uphold the dignity and honor of the profession, and to accept its ethical
principles. Students shall not engage in any activity that will discredit the profession. Students are expected to
follow and uphold all local, state and federal laws at all times.
Any student, faculty, staff member, or individual associated with the College’s academic programs may report
a student for lack of professional behavior to the Assistant Dean for Student Affairs. Under usual
circumstances, the incident should have been brought to the student’s attention and resolution attempted before
reporting the incident to the Assistant Dean. Upon receiving a report regarding unprofessional behavior, the
Assistant Dean will determine the legitimacy of the report in accordance with his/her understanding of
professional standards for behavior, the severity of the incident, and the urgency by which it needs to be
addressed. Depending on the nature of the behavior, the Assistant Dean may act on a single behavioral report or
wait to act until he/she receives multiple reports of unprofessional behavior on a student. In cases where the
Assistant Dean makes the decision to delay formal action, he/she should inform the student of the complaint of
unprofessional behavior and that future complaints will result in formal action.
Once the Assistant Dean determines that administrative action is warranted, each case will be addressed in the following manner:
1. For the first action to address unprofessional behavior, the Assistant Dean will meet with the student to counsel
him/her on the seriousness of the behavior and the potential consequences to the student of such actions,
including potential dismissal from the College of Pharmacy for repeated unprofessional behavior.
2. The discussion will also include strategies to correct the behavior or address the problem. These may include a
requirement that the student be evaluated by student counseling services and adherence to any treatment plan
that is recommended. Following the session, the student and Assistant Dean will sign and date a statement
acknowledging the student’s behavior and his/her awareness of potential consequences for similar behavior in
The document will be placed in the student’s academic file.
1. For the next reported offense, the Assistant Dean will notify the student and the chair of the SCCP Scholastic
Standing and Petitions Committee. The student will appear before the committee to discuss the behavior.
Following this session, the committee may recommend to the Associate Dean that the student be placed on
professional probation in the College of Pharmacy, a final warning of the impending consequences of a third
2. For subsequent problems with professionalism, the Assistant Dean will notify the student and the Scholastic
Standing Committee. After meeting with the student, the committee will recommend to the Associate Dean an
appropriate course of action. The outcome will be based on the type of unprofessional behavior and whether
this is a new behavior problem or continuation of an ongoing problem. Possible outcomes will be professional
probation, continued professional probation, suspension from the Doctor of Pharmacy program for up to one
year, or dismissal from the College of Pharmacy. Students who receive continued professional probation or
suspension will be dismissed from the College of Pharmacy upon further problems with unprofessional
3. Students may appeal decisions of the committee to the respective Campus Dean of the College of Pharmacy.
The Campus Deans decision is final. This appeal must be received in writing within 30 days of the notification
of the sanction.
4. In some instances, polices for individual university campuses may override or carry more stringent penalties
based on the violation than the policies stated in this document. University policies will be enforced in these
Practice site: The student will acquire knowledge of the practice site, including professional and proprietary
information, which must be kept confidential.
Patient: The student must keep all information pertaining to the patient’s health confidential.
Peers: Personal or confidential information about other students should not be divulged.
Preceptors/Faculty: Personal or confidential information about any preceptors should not be divulged.
Self: The student may not access confidential medical information pertaining to self unless proper channels and paperwork have been used.
*Failure to adhere to these guidelines may result in removal from and failure of a rotation; the same goes for any
breach of confidentiality, however minor. Please see previous Policies pertaining to the Student.
PROCEDURES IN THE EVENT OF SEVERE WEATHER
USC and MUSC University procedures in the event of severe weather do not apply during IPPEs. Students are
required to contact their preceptor to determine whether travel to rotation is safe and/or the rotation site is open.
If inclement weather is predicted, the student should develop a plan with their preceptor in advance. Under no
circumstances should the student ASSUME that they are not to report to rotation.
Helpful References for Students and Preceptors
1. Getting Started as a Pharmacy Preceptor
Randell E. Doty
2. From Student to Pharmacist: Making the Transition
Jennifer P. Askew
3. Peripheral Brain for the Pharmacist
American Pharmacists Association
4. Pharmacy Practice Experiences: A Student's Handbook
Paul J. Setlak
**Students**: Remember to utilize tertiary drug resources that are available to you through SCCP and your respective campus libraries.
**Preceptors**: If you do not have access to our online Drug Library and you have submitted availability for the 2013-2014 rotation year, please sign-up for your complimentary access at: http://www.sccp.sc.edu/programs/experiential/forms/Preceptors/Application%20for%20Access%20to%20Online%20Libraries.pdf
Student Policies, Resources, and Guidelines
Student Tips for a successful practice experience:
- Remain professional throughout every activity/challenge
- Become a useful and dependable member of the team
- Take advantage of less structured time by self-teaching through research and study
- Prepare thoroughly for any topic discussions and presentations
- Do not be afraid to ask questions
A. Have a valid SC Intern License or other applicable out-of-state Intern License with you daily at all times (wall or pocket card acceptable).
B. Submit the following items of proof, when/as specified, to the campus Director of Experiential Education: Valid copy of SC Intern License; Driver’s License; personal health insurance; CATTS training (HIPAA, OSHA, and Students Drug-Free Schools and Community Act) and emergency contact information (entered in E*Value).
C. Enroll in the proper pharmacy course.
A. Participate in practice experience a minimum of 20 days per rotation block, 40 hours per week, 8.5 hours per day (including lunch break), and 160 hours per four-week rotation unless preapproved by your Experiential Coordinator. The preceptor may require the student to be present at the site during an evening, night, or weekend to experience the difference in situations, workload and pace. Failure to obtain a minimum of 160 hours per rotation will result in failure of the rotation.
B. All students must contact the preceptor for their rotation at least 2 weeks prior to the planned rotation start date. Failure to do so means that the student may be penalized by starting the rotation at the preceptor’s discretion and the student’s grade may be penalized to reflect an unauthorized absence. IPPE students have NO excused absences. Any missed hours must be made up.
C. Attend their rotation in accordance to the schedule that has been developed by the preceptor. Preceptors may schedule IPPE students “off” during holidays (i.e. Memorial Day, July 4th). IPPE students are required to make up any hours missed due to holiday closings. These days may be made up on a weekend; other make-up schedules must be pre-approved by an Experiential Coordinator.
D. Tardiness (arriving late, returning late from breaks and lunch) is inexcusable. If tardiness is unavoidable due to family emergency or motor vehicle accident the student will contact the preceptor immediately (prior to arriving late) to explain the circumstance. Your lack of planning ahead (i.e. traffic, parking) is NOT an excuse for tardiness. Two incidences of tardiness equals one unexcused absence that is required to be made up according to the preceptor’s schedule.
E. Students must prioritize rotation requirements over outside commitments, including work. Students are expected to be at the practice site as scheduled by the preceptor. Unacceptable behavior includes informing your preceptor you need to leave rotation at a certain time to attend work or asking Experiential Coordinators to switch rotation due to employment commitments.
SOUTH CAROLINA COLLEGE OF PHARMACY DRESS CODE
The SCCP student dress code is mandatory for all practice laboratories, all introductory and advanced pharmacy practice experiences, grand rounds/seminars, and professional events where students are representing the SCCP. MUSC campus students must wear their ID badges at all times while on campus. Students from all campuses must adhere to individual institution/pharmacy policies regarding site-specific ID badges. All students are expected to be clean, neatly groomed and dressed in a professional (conservative) manner. Students not wearing clothing deemed appropriate by their instructors or preceptors will be warned at the first offense.
A second offense will result in the student being asked to return in appropriate dress.
The following are the guidelines for appropriate dress:
Students are required to wear a white, long sleeved jacket-length lab coat and ID badge attached at the collar or chest pocket of the lab coat. Non-SCCP/commercial logos and badges not permitted on lab coats. Men are required to wear a dress shirt with tie, dress slacks, dress socks, and close-toed dress shoes. Women are required to wear a dress blouse or sweater with a skirt or dress slacks, or a dress and close-toed dress shoes. No attire (e.g., short skirts or dresses, tight fitting clothing, low-cut blouses), accessories (e.g., large jewelry, sunglasses) or behaviors (e.g., chewing gum) that may be deemed unsafe or distracting to other students, instructors, preceptors, health care team members or patients will be permitted.
*Please note that individual practice sites may have a more rigorous dress code requirement. Students must adhere to specific preceptor/site requirements.
1. Obey all laws, rules, policies and regulations governing the practice of pharmacy and the Experiential Education program and seek clarification from the preceptor regarding any professional, legal, or ethical issues.
2. Complete any unique administrative details required by certain sites before beginning a rotation at that site. Complete required paperwork as directed by the experiential education office/site including, but not limited to: substance testing (drugs and alcohol test), and criminal background checks.
3. Complete all required assignments by the last day of rotation. Detailed assignment descriptions can be found under Required EValue Activities. Grades will not be posted until all required assignments have been uploaded, evaluation forms have been completed, service learning project has been completed, and rotation hours have been entered and validated by the preceptor in E*Value.
4. Students are expected to take an active part in the Experiential Education experience.
5. Follow the professional requirements and policies of the experiential program throughout their practice experiences. The student will be subject to grade sanctions (i.e. failure) or dismissal by preceptor and the College of Pharmacy for failure to follow the policies and requirements of the program & college.
Use of electronic devices (i.e. Blackberry, iPhones, etc) must be discussed with the preceptor on Day #1 of rotation. Cell phone use and texting is NOT permissible; exceptions (such as critically ill family member or sick child) are to be determined by the preceptor prior to use on a case-by-case basis. Internet surfing is limited to professional activities only (i.e. no Facebook, MySpace, etc.).
6. Understand that this is a living document and policy changes do occur within the program. The students will be expected to comply with any changes made by the College of Pharmacy Experiential program. Students will be notified as soon as possible regarding changes via e-mail, College Portal, and E*Value Program Calendar. Students are required to monitor their school email DAILY for any pertinent announcements, and will be expected to follow these changes as they pertain to the experiential program and manual.
7. Be prepared to travel up to one (1) hour each direction to rotation.
8. Keep your campus Experiential Department informed of any changes regarding contact information, specifically: school and permanent mailing address; home phone; and cell phone/pager number via the E*Value database.
SCCP PHARMACY COURSE NUMBERS AND DESCRIPTIONS
SCCP 699 – Introductory Community Practice – first year summer 4-week rotation Introduction to the practice of pharmacy in the community pharmacy setting. Forty hours of directed experience per week for four weeks. 4 E*Value Rotation Management System Instruction for Students Log-on Information The website for E*Value is: www.evalue.musc.edu. You will used your NetID and password to log into E*Value. Should you forget your NetID, please contact Mrs. June Taylor at firstname.lastname@example.org. If you have forgotten your password, please call the MUSC Helpdesk at 843-792-9700.
You will receive automated emails from E*Value with links to your pending evaluations when these evaluations are due. This applies to Self Evaluations and Preceptor/Site Evaluations. These evaluations can also be found under the “Evaluations” icon. All evaluations not yet completed will be marked “Pending”. Evaluations that preceptors complete of students can be found under “Reports” – “Evaluations”.
All hours spent on rotation MUST be logged under the “Time Tracking” icon – “Log 2.0”. Your preceptor must approve hours you entered at the end of your rotation.
My Folio can be found under “My Profile” icon – “My Folio”. Items expected to be completed under “My Folio” include:
- “Student Introduction”
- ”Curriculum Vitae” OR completed categories of “Education History”
- pre- and post- “Reflections” uploaded, and all other assignments completed on rotation uploaded. Curriculum Vitae (or Education History) are living documents.
These items are expected to change on a regular basis as students progress through the Pharmacy curriculum.
Student rotation schedules can be found under the “Schedules” icon – “Reports” – “Rosters”.
5 ROTATION HOURS EXAMPLE Two entries for each day (pre- and post-lunch)
Total number of hours logged per week
16 Total number of hours logged for rotation Rotation Hours should be completed throughout the rotation. Your preceptor should approve the Rotation Hours AFTER all hours are entered by the student.
17 PRECEPTOR/SITE EVALUATION EXAMPLE **Questions 1-17 are MANDATORY. Comment boxes contained within the 17 questions are optional. Utilize the “Confidential Comments” for any information that the student is uncomfortable sharing with the preceptor but needs to be known by the Experiential Department. 8 Use this button if you Are interrupted and Cannot complete your Evaluation at one sitting. Use this button once your evaluation is complete. Changes cannot be made once you submit.
GUIDELINES FOR STUDENTS
1. As the primary objective of the rotation is to learn, realize that learning requires active participation.
2. Never publicly question the advice or direction of preceptor.
3. Observe state and federal laws governing pharmacy.
4. Observe the hours set by the preceptor for the rotation.
5. Be punctual. Chronic tardiness, as determined by the preceptor, may result in a failing grade.
6. Keep informed of new developments & information by regularly checking school email announcements.
7. Keep campus Experiential Department informed of any changes in your contact information via E*Value.
8. Take deadlines seriously, as this is a measure of responsibility and maturity; grades will NOT be posted until all required information is submitted.
9. Absences are to be pre-approved and must be made up at a time convenient to the preceptor.
10. Desertion from the rotation site without preceptor approval will result in disciplinary action.
11. Participate in the Liability Insurance coverage available through the College of Pharmacy.
12. Dress to project a professional image and adhere to site-specific dress codes when provided.
13. Students are held to the standards of the SCCP code of conduct regarding academic honesty.
14. Observe strict confidentiality. Violations may result in failure of rotation.
Preceptor Policies, Resources, and Guidelines
Preceptor Tips for delivering “Instructive Feedback” to the student(s):
- Base comments on direct observation
- Give feedback immediately after performance
- Choose an appropriate & private setting
- Focus on specific behaviors, skills, or words
- Link to expectations, goals or objectives
- Use positive rewards for good performance
- Give instructions to correct errors
- Check for comprehension and understanding 21
Thank you for your interest in precepting our students. We appreciate your interest and are delighted to work with you.
This letter will describe our program and what we desire from a potential preceptor.
We have a group of eager PharmD students who are anxious to begin their Introductory Community Pharmacy Practice
Experience. Our students are required to complete a four-week introductory rotation in both a community pharmacy and
an institutional pharmacy setting prior to the last year of advanced practice rotations.
For those of you who are taking students for the first time, we welcome you to the SCCP family. For the last year of our
program, students are required to do nine (9) one-month advanced practice rotations (2 acute care, 1 ambulatory care,
1 [advanced-practice] community pharmacy, 1 hospital pharmacy, and 4 electives). Some of the electives
are long term care, nursing home consulting, regulatory (SC DHEC/DEA/Board of Pharmacy), association
administration (APhA, SCPhA, USP, etc.), other specialty rotations, as well as community or hospital pharmacy.
In order to participate as a preceptor either in the introductory or advanced practice rotations or both, we need several
things from you:
• Current Affiliation Agreement with the South Carolina College of Pharmacy
• Course/Rotation Syllabus and a description of your rotation’s activities
• Rotation Blocks and calendar months you can take students and the number of students per rotation
• Curriculum vitae (CV) or resume (including special training or additional qualifications such as Disease State
Management, Board Certification, special training in Immunizations, Compounding, Home IV, etc.)
Although students have their rotation experiences assigned soon after January 1st, we frequently have to make schedule
changes for a variety of reasons. A prompt response would be greatly appreciated.
We look forward to working with you, and if you should have any questions, please call me at (803) 777-5123 or email
me at email@example.com.
Jennifer L. Baker
Jennifer L. Baker, PharmD
Director, Experiential Education Program
South Carolina College of Pharmacy – Columbia Campus
715 Sumter Street Columbia, SC 29208 Ph. (803)777-5123 firstname.lastname@example.org
Policies Pertaining to the Education Site
EDUCATION SITE REQUIREMENTS
A. Be a community pharmacy licensed by the South Carolina (or another state’s) Board of Pharmaceutical
Examiners or a hospital or other health care facility that is certified by the South Carolina Department
of Health and Environmental Control and/or a federal agency and is accredited by the Joint Commission
on the Accreditation of Health Care Organizations or other appropriate accrediting body.
B. Each site must allow a qualified pharmacist preceptor to supervise the student assigned. Sites may
have more than one student assigned to a preceptor.
C. Student education and professional training must significantly outweigh the service benefits to the site.
D. IPPE sites must carry out a broad scope of pharmaceutical activities to include but not be limited to:
1. The continued application of the laws, rules, and regulations governing the practice of
pharmacy to ongoing pharmacy activities
2. The preparation and dispensing of prescriptions and medication orders
3. An ongoing program to monitor and evaluate drug therapy
4. A practice that encourages communication between pharmacists, patients, and other health
5. An effective program to manage pharmacy operations
Policies Pertaining to the Preceptors
A. Be a professionally competent, legally qualified pharmacist.
B. Be willing to accept the responsibilities for the guidance and training of the students and devote the time
necessary for their instruction.
C. Review the evaluation tool and student expectations at the beginning of the rotation, as utilized from the
evaluations provided on the E*Value database.
D. The preceptor, at a minimum, MUST provide a written mid-point (at 2 weeks) and written final evaluation
to the student. The student should receive, via E*Value, an evaluation at each of these times to self-evaluate.
The student is required to bring a written copy of the self-evaluation to the midpoint and final evaluation
periods. The preceptor should discuss the student’s perception of their rotation performance compared to the
preceptor’s perception of student performance. Suggestions for improvement should be provided during both
evaluation periods. The preceptor must also verbally discuss the pre- and post-reflection that the student
provides the preceptor with on Day #1 and Day #20, respectively. The preceptor will check the appropriate box
on the midpoint and final evaluations stating whether the student completed the pre- and post-rotation 23
reflections. The preceptor must also approve, electronically through E-Value, student Rotation Hours on the
last day of rotations. If a student is not successfully passing a rotation at the mid-point, the campus
Experiential Coordinator must be notified. (Jennifer Baker, PharmD, USC campus 803- 777-5123 or
Cathy Worrall, PharmD, MUSC campus 843-792-8451).
E. Be willing to provide an optimal professional practice environment.
F. Allow adequate time for communication and be willing to discuss all aspects of professional practice in
accordance with ethical, moral, and legal standards.
G. Not reimburse the student for services rendered, either directly or indirectly.
NOTE: SCCP Pharmacy preceptors are not to send their assigned pharmacy students to other facilities
as pharmacy technicians. If there is a desire by a preceptor to send a student to another store or facility,
then this arrangement must be between co-preceptors and should have prior approval from the
appropriate Experiential Coordinator. Although it is generally understood that these 1st-year SCCP 699
students will often times be in a pharmacy technician's role, they are students first and foremost – they
are there to learn and to complete specific learning goals and objectives, as outlined in this Experiential
SAMPLE RESUME FORMAT
Preceptors who have yet to file a CV or resume with the SCCP Director of Experiential Education:
Please see and complete the form accessible via the experiential page at
** See SCCP website: http://www.sccp.sc.edu/programs/experiential/forms.aspx under Preceptors ** E*Value Rotation Management System
Instructions for Preceptors
Please bookmark this site https://www.e-value.net or you can locate the E*Value link at the South Carolina College of
Pharmacy website: http://www.sccp.sc.edu/programs/experiential/index.aspx.
You will receive an automated email with your username and password information. To change this information, under
the “My Profile” Icon, choose “Password Change”. If you forget your username or password, choose the “Forgot
Password” link on the E*Value homepage.
You will receive automated emails from E*Value with links to your pending evaluations when these
evaluations are due. This allows preceptors to simply click on the link instead of having to log onto a separate
site. These evaluations can also be found under the “Evaluations” Icon. All evaluations not yet completed will
be marked “Pending”. Student evaluations of the Preceptor and Site can be viewed on E*Value as an
aggregated report. This data is updated twice a year. Rotation data between November and April can be
viewed in May. May through October data can be viewed in November. Find this under Preceptor Reports.
The student is required to be on rotation a minimum of 40 hours per week. You must approve these hours on
the last day of the rotation (one-time only) under the Time Tracking icon. You may click the “Validate All”
button to verify all hours for the rotation next to your student’s name under the calendar month (top-center)
if you agree with the student’s hours.
You will have the opportunity to view the Student Introduction for each student you have on rotation. This is a
short statement that the student chooses to share with preceptors. The “Student Introduction” can be found
under the “My Profile” Icon – “MyFolio” – “View Shared My Folios”. A pop-up screen will then appear in
which you choose “South Carolina College of Pharmacy” from the “Program” drop-down box. You will then
type in your student’s last name and search.
This information is presented strictly for your benefit. There are no approvals that you must complete for this
Your rotation schedule for the academic year can be found under the “Schedules” Icon – “Reports” – Rosters.
You will then change dates in which you would like to see your schedule, leave all other field as populated, and
You will not have to grade assignments students complete. Each rotation, the student should present to you the
following: Pre-rotation Reflection, Post-Rotation Reflection, Mid-Point Self Assessment, and Final Self
Assessment. If you do not see all of these items, the midpoint and final evaluations should reflect this
information (i.e. check boxes for reflections).
Please note: We recommend using the Internet Explorer, Mozilla or Google Chrome browser; some
other browsers (i.e. Firefox, etc.) have experienced difficulties when trying to complete some of the tasks
above. If you have any questions or concerns regarding any aspect of E*Value , please contact:
Kathryn Kenard, Administrative Assistant
South Carolina College of Pharmacy
June Taylor, Student Services Program Coordinator II
South Carolina College of Pharmacy
FINAL EVALUATION EXAMPLE27
Use this button if you
are interrupted and
cannot complete your
evaluation at one sitting.
Use this button once your evaluation is complete.
Changes cannot be made once you submit. 28
GUIDELINES FOR PRECEPTORS
DEFINITION OF PHARMACY PRECEPTORS: Preceptors are to serve as mentors to students in a
manner that fosters the adoption of high professional aspirations for pharmacy practice, high personal
standards of integrity and competence, a commitment to serve humanity, habits of analytical thinking and
ethical reasoning, and a commitment to lifelong learning.
1. Acquaint the student with you, your co-workers, and the practice site.
2. Describe your practice and practice site, its purpose and general operations.
3.Include a thorough review of written and unwritten policies and procedures.
4.Review overall competencies or objectives for the rotation, both initially and throughout the rotation.
5. Preceptors are both clinical instructors and professional role models.
6. Model good practice. Instill the principles of professional ethics by deeds as well as words.
7. Help your student apply his academic knowledge in the practice setting. Determine a student’s
competence by discussing and reviewing information.
8. Keep the student in your “sphere-of-influence.”
9.Be constructive in all criticism. Communicate all criticism privately.
10. Stimulate the student’s interest in all areas of pharmacy practice
Required Assignments and Activities
Required Assignments and Activities30
4-week Student & Preceptor Calendar Template
(can be filled in by Preceptor to organize student activities)
**TOOL ONLY – NOT to be sent to Experiential Office**
Mon Tues Wed Thurs Fri
REQUIRED E*VALUE ACTIVITIES
**TOOL ONLY – NOT to be sent to Experiential Office**
Items to be Completed Due Date
Student Introduction* Day #1
Pre-rotation Reflection* Day #1
Mid-Point Self- Evaluation* Day #10-11
Rotation Hours** Day #20
Post-rotation reflection* Day #20
Preceptor/Site Evaluation* Day #20
Final Self-Evaluation* Day #20
Upload assignments into My Folio Day #20
Update Education History or CV Day #20
*Preceptor Review required (Preceptor does NOT approve these items in E*Value)
**Preceptor Review AND approval in E*Value required the last day of rotation
A. Student Introduction
Short paragraph(s) describing yourself; include items such as pharmacy fields that interest you,
reason for choosing pharmacy as a career, goals and aspirations, personal information you’d like the
preceptor to know about you
B. Pre-rotation Reflection
1. Purpose: to identify personal goals for rotation & provide preceptor with any previous experience you
completed prior to rotation
2. Student will bring paper copy of pre-rotation reflection with them on Day #1 of each rotation and verbally
discuss with the preceptor upon initial meeting (or sooner if preceptor requests)
3. After obtaining a written copy and verbal discussion of the pre-rotation reflection, the preceptor
will indicate on the midpoint and final evaluation whether this occurred. Failure to submit the
written copy or complete the verbal discussion will result in a deduction of 5 points off the
student’s midpoint and final grade.
4. Pre-rotation objectives
a. List and/or describe three (3) goals you want to achieve during the rotation
b. List and/or describe any experience you have that may impact your rotation experience
1. Example: worked x 3 years as a Pharmacy Technician and 1 year as an Intern at CVS
5. Discuss any previous experiences you have had working with other health care professionals
(other than pharmacists) or with interprofessional teams in this practice setting 2
6. No required length to reflection; just needs to cover objectives fully
7. Must be uploaded into MyFolio in EValue.
C. Mid-Point Self- Evaluation
a. Read, know, & understand evaluation tool preceptor uses to grade student
b. Allows student to assess progress throughout month and compare to preceptor’s assessment of student
at that point in time
2. Student will complete and BRING paper copy with them to rotation and share with preceptor during
3. Automatic link from EValue is sent to student at due date to complete the evaluation.
D. Rotation Hours
1. Must include minimum of 40 hours/week
a. Do NOT include lunch break
b. Do NOT include time working on “homework assignments”
2. Record at least weekly in Evalue.
3. Student is responsible for preceptor approving hours on final day of rotation.
E. Post-rotation reflection
1. Purpose: to discuss if goals listed in pre-rotation reflection were met, describe most significant
interventions made during rotation, & provide feedback to preceptor about rotation
2. Student will bring paper copy of post-rotation reflection to final evaluation and verbally discuss
3. After obtaining a written copy and verbal discussion of the post-rotation reflection, the preceptor
will indicate on the final evaluation whether this occurred. Failure to submit the written copy or
complete the verbal discussion will result in a deduction of 5 points off the student’s final grade.
4. Post-rotation objectives
a. Discuss whether or not the three goals you wanted to achieve during this rotation were met.
b. Describe the 3 most significant interventions you made during the rotation (Be specific)
c. Discuss 2 items that you liked most about the rotation site/preceptor and 2 items that you think
could be improved
d. Describe your experiences working with other health care professionals (other than
pharmacists) or with an interprofessional team during this rotation. Describe your role and your
perceptions of interprofessional teamwork during your rotation. Also explain whether you felt
like an integral member of the team. Include any other information you feel is pertinent to
explain your experience.
5. Must be uploaed into MyFolio in EValue. 3
F. Preceptor/Site Evaluation
1. Purpose: to provide Experiential Dept. data concerning particular sites & preceptors
2. All evaluations are de-identified and sent as compiled averaged data to preceptors. Confidential
comments are not included in these evaluations.
3. An automatic link from EValue is sent to student at due date to complete the evaluation.
G. Final Self-Evaluation
1. Student will complete and BRING paper copy with them to rotation and verbally discuss with
preceptor during final evaluation
H. Upload assignments into My Folio
1. The following assignments will be uploaded by the last day of rotation:
e. Written assignments
I. Update Education History or CV
1. Students should update their CV or Education History as assignments are completed on rotations
J. Service Learning Project
1. Students will complete a service learning project in a daycare center teaching young children about
2. Students will receive 4 hours of rotation time to prepare for, schedule, complete, and travel to and
from the service learning project.
A. This time should be logged as rotation hours in E-Value and the preceptor must approve it.
B. Students must understand that some preceptors may require the student to make-up time
missed for the service learning project dependent upon student progress in the rotation.
3. The student must return the designated service learning materials to the Experiential Office AND
complete the evaluation of the project prior to a grade being posted for the rotation.
A. The evaluation for the service learning project can be found on EValue.
4. Time frame to complete the project
A. The service learning project is to be completed during the assigned rotation block for all
students completing the rotation in the state of SC.
B. Students completing their rotation outside of SC will complete the project during the 1st or
nd week upon returning to campus for the 2013-2014 academic year. 4
INTRODUCTORY COMMUNITY PRACTICE OBJECTIVES AND TASKS
The major practice objectives outlined in this section of the manual identify those tasks that should be
accomplished during a student’s IPPEs. It is not expected that all the tasks identified will be accomplished at
every rotation site. Some of these tasks are accomplished infrequently and a discussion of how the task is
accomplished may be the only teaching method available. During the initial interview with the student, the
preceptor should try to determine which tasks the student needs more experience in performing to be able to
master each practice objective. If the experience is not readily available at the practice site, a discussion of how
this task is accomplished at other sites should take place.
The student who completes an introductory community practice rotation should be able to:
A. Follow laws, professional standards and pharmacy policies when practicing in a community
1. federal laws regarding controlled substances and misbranding
2. state laws and regulations regarding community pharmacy operations
3. state laws and regulations regarding the sale of OTC schedule substances
4. state laws and regulations regarding the sale of needles and syringes
5. state laws and regulations regarding the sale of poisons
B. Determine a patient's eligibility for service and use references, patient profiles or professional
knowledge to evaluate written or oral prescription instructions for completeness, correctness, and
1. Determine a patient's eligibility for services by properly checking:
a. third party authorization cards when needed
b. other identification cards as appropriate
c. patient profiles when needed
2. Check a prescription for completeness by:
a. insuring patients' names and addresses are correctly and legibly on the prescriptions
b. insuring drug names, strengths, dosage forms, and units are legible & complete
c. insuring the directions to the patients are legible and complete
d. insuring that prescriptions are properly signed in accordance with state laws
e. correctly interpreting physicians' names from their signatures
f. correctly verifying that the medication is in stock
g. correctly verifying the DEA number of the physician if necessary
h. clarifying or obtaining needed information from the patient
i. clarifying or obtaining needed information from the prescriber
3. Verify the therapeutic appropriateness of prescriptions by ability to:
a. use needed references to clarify questions
b. verify doses as being safe and non toxic
c. verify doses as being practical to measure and administer
d. select correct patient profiles for review
e. use patient profiles to determine if specific brands were previously used
f. use patient profiles to identify any drug duplication
g. use patient profiles to identify any possible drug incompatibilities 5
h. use patient profiles to verify authorized refills
i. clarify therapeutic questions with patients if possible
j. clarify therapeutic questions with prescriber if necessary
4. Use effective communication skills when needed as evidenced by an ability to:
a. properly receive prescription or refill information from a prescriber by phone
b. properly receive prescription or refill information from a patient by phone
c. properly document telephoned prescriptions or information
C. Extemporaneously compound prescriptions (if applicable).
1. Select the appropriate equipment
2. Properly clean the equipment before and after compounding.
3. Select the appropriate ingredients.
4. Check the ingredients and discard any showing signs of deterioration.
5. Calculate the amounts of ingredients to use.
6. Correctly measure or weigh the ingredients.
7. Combine the ingredients in proper sequence.
8. Perform the steps needed to produce a pharmaceutically elegant product.
9. Properly package the final product.
10. Correctly note all calculations or special instructions on the prescription.
D. Fill, label and file prescriptions.
1. Fill prescriptions as evidenced by ability to correctly:
a. create and update patient profiles
b. select the proper ingredients
c. substitute generically where permitted or indicated
d. use or maintain automated dispensing equipment
e. dispense proper quantities of drugs based on basic dosing principles
f. identify brand drugs with their manufacturers
g. find medications on the stock shelves
h. price prescriptions
i. bill third parties for pharmacy services
j. record medication information in patient profiles
k. record refill information in patient profiles
2. Label prescriptions as evidenced by ability to correctly:
a. prepare labels that are legally correct
b. prepare labels that are professionally elegant
c. select and attach proper auxiliary labels where indicated
3. File prescriptions as evidenced by ability to correctly:
a. identify and properly annotate prescriptions in various schedules
b. file prescriptions for schedule substances
c. check filled prescriptions for accuracy and completeness 6
4. Perform calculations required to:
a. Compound medications
b. Dispense medications
c. Administer medications
E. Dispense prescriptions and advise patients on dosage, side effects and other problems that could be
anticipated with their therapy.
1. Communicate with patients or their representatives as evidenced by ability to:
a. greet patients in a pleasant and concerned manner
b. communicate at the patient's level of understanding (level of literacy)
c. use professional knowledge to answer questions concerning drug therapy
d. use appropriate references to answer questions concerning drug therapy
e. interpret and evaluate information that patients provide in regards to drug therapy
f. triage patients according to need for self-treatment or referral to physician office
g. perform basic physical assessments to determine severity of condition
2. Counsel patients (or their representatives) about the following items for each medication in patients'
a. trade, generic, common or descriptive names for drugs
b. intended use and expected action
c. routes, dosage forms, dosages, and administration schedules
d. special directions for preparation
e. special directions for administration
f. precautions to be observed during administration
g. expected side effects and methods to avoid them
h. techniques for self-monitoring therapy
i. proper storage
j. potential drug/drug or drug/food interactions or other contraindications
k. refill information
l. actions to be taken in the event of a missed dose
m. any information peculiar to the drug or patients' condition
3. Conduct patient interviews to obtain patient information upon receival of new or refilled
a. drug allergies
b. concurrent medications
c. any OTC or herbal medicines being used
d. family and personal health history
e. lifestyle activites that may affect health, pharmacotherapy, and/or disease state management
f. compliance of medication directions
4. Respond to drug information inquiries from patients and other healthcare professionals
a. Use appropriate drug references for the inquiry 7
F. Exhibit knowledge of OTC items and surgical devices, which is sufficient to assist patients in
selecting and/or using these items.
1. Exhibit a knowledge of OTC medications and assist patients in selecting OTC products by:
a. the therapeutic class of the product
b. questions to ask patients before any product in this class is recommended
c. questions to ask patients before this specific product is recommended
d. the ingredients in the product
e. the composition of the product compared to other products in the therapeutic class
f. the recommended daily dose of the product
g. the cost effectiveness of using the product compared to other products in the class
h. the common side effects associated with the product
i. the expected side effects of the product compared to other products in the class
j. the warnings or cautions that should be given to a patient
k. the overdose or abuse potential of the product
2. Exhibit knowledge of health aid devices sufficient enough to state for five general practice items
and five specialty practice items:
a. how the appropriate device or aid for a patient can be determined
b. how the device is accurately measured or fitted
c. the directions for using a device
d. precautions with or limitations of the device
e. proper storage and care for the device
f. the differences between differently priced devices of the same type
G. Perform basic administrative and management functions associated with a community pharmacy
1. Perform proper supply and inventory control functions as evidenced by ability to:
a. differentiate between items to be ordered direct or through a wholesaler
b. determine quantities of items to be ordered
c. place a pharmacy order for prescription and OTC items
d. place an order for schedule III through V controlled substances
e. place an order for schedule II controlled substances
f. check in prescription and OTC drug items
g. check in schedule III through V controlled substances
h. check in schedule II controlled substances
i. properly file receipts for all scheduled substances
j. properly rotate and store all stock checked in
k. receive manufacturers' or wholesalers' authorization to return goods
l. return goods to manufacturers or wholesalers
2. Perform all actions necessary to receive payment from third party payers as evidenced by ability to:
a. correctly complete all actions needed to receive payment on MEDICAID prescription
b. correctly complete all actions needed to receive payment from other third party plans
c. correctly resolve credit statements from MEDICAID
d. correctly resolve credit statements from other third party payers
e. understand and follow the mechanisms of payments for all plans 8
3. Possess basic management and administrative skills as demonstrated by ability to:
a. open the pharmacy operation
b. bill for customer charges
c. credit for customer charge payments
d. set up a delivery schedule for drugs
e. clear and resolve cash register readings
f. close the pharmacy
g. discuss basic overhead costs associated with pharmacy operations
h. discuss methods of fixing prescription charges
4. Provide point-of-care and patient-centered services (student may shadow the following activities):
a. Pharmacist completing MTM
b. Pharmacist administering vaccines
c. Pharmacist completing point-of-care testing (i.e. glucose or cholesterol testing)
5. Document interventions in patient records according to site-specific policies
a. Information should be concise and able to be understood by other staff
H. Utilize professional knowledge and judgment to analyze and solve typical and atypical practice
problems encountered in daily pharmacy practice.
1. Present patient cases in an organized format to pharmacist and/or staff
a. Must cover all pertinant information
2. Participate in any educational offerings designed to benefit the health of the general public
a. Examples may include: Flu Clinic, Health Fair, etc
I. Interact with other healthcare professionals encountered on a daily basis in the community setting.
1. Nurses contacted for prescription refills
2. Physicians contacted for drug interactions, alternate therapy recommendation, or drug allergy
3. Utilize appropriate medical terminology when speaking to healthcare professional
4. Pharmacy technicians in the delivery of pharmacy services 9
REQUIRED TOPIC CHECKLIST
Student required to print copy and bring to rotation on Day #1. Student will discuss on Day #1 with
preceptor as topics appear on Student Evaluation.
**TOOL ONLY – NOT to be sent to Experiential Office**
Required Topic Examples of Items To Address
Federal/State Laws Pertaining to daily pharmacy activities Pharmacy Practice Act/ Controlled Substance Act (i.e. no
refills on C-2 prescription)
Mathematical Calculations/ Problem Solving Pertaining to
Conversions, Antibiotic quantity, etc. (i.e. how many mg in
Legend Drug Product Knowledge (Brand & Generic
names, category & use)
Baseline “Top 200” knowledge assessment; compare &
contrast to end-of-rotation assessment
Prescription Processing Understand necessary information on a prescription and
patient information needed to be gathered (i.e. allergies,
drug name /strength/ dosage form etc.)
Compounding and preparation of dosage forms (if
Understand and utilize principles of compounding (i.e.
utilizing calculations to determine appropriate dilutions and
Third Party Issues Understand different tier strategy (i.e. 2–tier formulary vs.
non-formulary), understand laws regarding Medicaid
overrides and their importance
Patient/Professional Communication Counsel patients, resolve patient issues, provide OTC
recommendations, communicate with other health care
The South Carolina College of Pharmacy (SCCP) would like to thank all of its students and preceptors for their support,
time, talent, and expertise to aid in the superior education of our students.
We hope you have found this manual useful and easy to use. For any further questions, comments, or suggestions please
contact a member of the SCCP Experiential Team.
Jennifer Baker, PharmD
SCCP Director of Experiential Education
Cathy Worrall, PharmD
Assistant Dean for Student Affairs and Experiential Education